Shrine Greeters Meeting

Tonight was our monthly Greeters meeting for the Shrine. It pointed out the necessity of making sure we do things to replace ourselves before it is too late. Our long time secretary, who probably is in his 80's, finally can't make the meetings and had to give up his job.  We are all used to him calling the roll and it seemed strange with him not there to do it. He has done a great job but now we have a big hole to fill and no one prepared  to do it. In this case it should be fairly easy for someone to pick up the job, but what if you Chapter secretary were gone today? Would you know where the minutes were located? If he has things online, would some else be able to access the information and is it all on his personal computer? Is he really doing the Treasurer's job too and would someone know the account number for your funds? Would you even know at what bank they were located?  I've belonged to more than one organization where the answer was nobody else knew the answers to these questions except the secretary. In one we had to wait until one account went on to the states unclaimed funds until we found the money. Hopefully your Chapter has more than one person who knows the answer to these questions as our secretaries are super important but still are not going to be able to do the job forever.